The Church Administrator serves as the central point of coordination for church office operations and administrative support. This individual helps ensure the smooth day-to-day functioning of the church by providing organizational, communication, and ministry support while maintaining professionalism, confidentiality, and a welcoming spirit.
The ideal candidate is highly organized, computer savvy, detail-oriented, and able to manage multiple responsibilities in a fast-paced ministry environment. You must be or be willing to be a part of our church family.
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Key Responsibilities
Office Administration
• Be present and available during scheduled office hours.
• Answer and direct phone calls in a professional and friendly manner.
• Monitor, respond to, and organize church emails and correspondence.
• Maintain organized office filing systems, both digital and physical.
• Order, organize, and maintain office supplies and inventory.
• Assist with general administrative duties as assigned.
Communication & Media
• Prepare and maintain the monthly church calendar.
• Communicate calendar updates and event information to website coordinator for maintenance and updates.
• Create weekly announcement slide presentations.
• Prepare Pastor’s sermon slide presentations.
• Design flyers, graphics, and promotional materials for church events when ministries are unable to do so.
• Prepare and distribute the weekly e-newsletter.
• Respond to and follow up on church connection cards and visitor inquiries in a timely and welcoming manner.
Ministry & Event Support
• Serve as the primary office contact for ministry leaders and their administrative needs.
• Coordinate and assist ministries with office-related purchases and requests.
• Support church events and ministry initiatives through administrative assistance and communication.
Facilities & Documentation
• Organize, maintain, and track lease agreements, building requests, and facility usage documentation.
• Ensure records and administrative documents are current and properly filed.
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Qualifications & Skills
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to maintain confidentiality and professionalism.
• Strong attention to detail and ability to multitask.
• Friendly, approachable, and service-oriented attitude.
• Ability to work independently and collaboratively with church staff and ministry leaders.
Technical Requirements
• Proficient in:
o Microsoft Office Suite
o Google Workspace (Docs, Sheets, Calendar, Gmail, etc.)
o Canva
• Comfortable learning new software and technology systems.
• Experience with church management/planning software is considered an asset.
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Preferred Qualifications
• Previous administrative or office experience preferred.
• Experience working in a church or nonprofit environment is considered an asset.
• Familiarity with church culture and ministry operations is beneficial.
• Must be or willing to be apart of our church family.
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Work Schedule
• Part-time hours 10:00am – 3:00pm Tuesday – Friday. This may increase as we grow.
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Reporting Structure
• Reports directly to the Lead Pastor and/or designated supervisor.

Thanks in advance for your assistance!
Sarah Ali
Administrator
Liberty Pentecostal Church
https://www.libertyonline.ca/